Senior HR Executive (Operations)

Overview

Senior HR Executive (Operations) at Sleek, owning end-to-end employee lifecycle operations, HR data, payroll inputs, statutory compliance and immigration support across multiple entities.

What you'll do

• Own end-to-end onboarding for new joiners: pre-boarding, Day 1 readiness, office registration and access, and HRIS setup.
• Track probation milestones, ensure managers complete reviews in a timely manner, and prepare confirmation outcomes.
• Run a thorough and respectful offboarding process, covering office deregistration, return of company assets, exit documentation and tax clearance, in line with HQ policies and local requirements.
• Keep OMNI (Sleek's HRIS) as the single source of truth, with employment changes reflected accurately and promptly.
• Prepare and share monthly payroll movements with the Finance teams for each entity in scope, within established SLAs, and resolve any discrepancies promptly.
• Administer employee benefits, including group insurance and flexi benefit claims, and respond to employee queries promptly.
• Handle employee data in line with Sleek's data privacy policies and applicable regulations.
• Ensure statutory contributions such as CPF and MPF are filed accurately and on time.
• Prepare and submit tax clearance filings for leavers, such as IR21 (Singapore) and IR56F (Hong Kong), within statutory timelines.
• Assist with work pass applications, renewals and cancellations, and the supporting documentation.
• Roll out mandatory training, monitor completion, and escalate non-compliance promptly.
• Prepare and submit mandatory government surveys, such as MOM labour market and wage surveys, accurately and on time for HR Manager review.
• Issue confirmation letters, increment letters and employment letters accurately and within established SLAs.
• Support the increment and bonus cycles by preparing payroll data and issuing letters.
• Drive employee engagement initiatives at HQ that strengthen connection, morale and Sleek's culture.
• Manage office matters, including the pantry, staff registration and deregistration, and the day-to-day workplace experience.

What you'll need

• A minimum of 3-5 years in HR operations experience.
• Strong familiarity with the Google Workspace environment, especially Google Sheets and Slides.
• Hands-on experience with statutory contributions, tax clearance filings and work pass administration (e.g. CPF/IR21/EP).
• Experience coordinating payroll inputs across multiple entities or countries.
• Strong administrative discipline and attention to detail with HR data, systems and documentation.
• Excellent spoken and written English, with the ability to communicate clearly and professionally across diverse teams.
• Comfortable using AI tools (e.g. ChatGPT, Gemini or similar) to support HR operations tasks such as drafting communications, analysing data and improving process efficiency.
• Valid legal working rights in your country of residence.
• Ownership and reliability: proactively stepping up, following through on commitments, and seeing tasks through from start to finish without needing constant direction.
• Humility: open-mindedness to feedback and a willingness to learn from others.
• Structured thinking: sound judgement that balances the needs of the organisation, team and customers.
• Analytical and data-driven: making decisions based on insights, not assumptions.
• Able to have tough conversations in a positive way, with kindness.

Nice to have

• MPF/IR56F experience is a strong plus.
• HRIS experience.

Details

• Locations: Singapore, Hong Kong, Philippines, Malaysia or India.
• Workplace arrangement: Hybrid for Singapore and Hong Kong; Fully Remote for Philippines, Malaysia and India.
• Flexibility: work from home 2-3 days per week (where applicable); flexible start and finish times provided work is done and communicated; may work fully remote from anywhere in the world for 1 month each year.
• Interview process: one-way video interview / TA screening (~30 minutes), technical round (~90 minutes), final round with Chief of Staff (~45 minutes); process expected to take no more than 3 weeks.
• Background screening: Sleek is a regulated entity and may perform background checks (education, criminal history, political exposure, bankruptcy or adverse credit history) with candidate consent; an adverse result may prohibit passing probation.
• Reference verification with one recent direct manager or supervisor prior to final offer confirmation.