Sr. Payroll Compliance Analyst

Overview

The Sr. Payroll Compliance Analyst ensures payroll operations comply with all applicable federal, state, and local tax regulations, including multi-state payroll requirements. This role is the subject matter expert on payroll tax and compliance, overseeing regulatory adherence, supporting audits, and driving process improvements.

What you'll do

• Ensure compliance with all federal, state, and local payroll tax laws and regulations.
• Monitor and interpret legislative and regulatory changes impacting payroll compliance, including multi-state taxation rules.
• Oversee end-to-end payroll tax processes, including withholding, reporting, filing, and remittance.
• Maintain compliance with wage and hour laws, garnishment regulations, and other statutory requirements.
• Serve as the internal expert on multi-state payroll taxation, including nexus, reciprocity agreements, and remote workforce implications.
• Partner with HR, Legal, and Finance to ensure proper tax setup for employees working across multiple jurisdictions.
• Research and resolve complex tax issues, including employee inquiries and discrepancies.
• Lead payroll tax audits and respond to inquiries from federal, state, and local agencies.
• Identify compliance risks and implement corrective actions to mitigate exposure.
• Maintain documentation and audit trails to support regulatory compliance.
• Reconcile payroll tax accounts and ensure accurate reporting (e.g., Forms W-2, 941, state filings).
• Execute quarterly and annual compliance reporting requirements, including multi-worksite reports, Bureau of Labor Statistics submissions, paid family medical leave reporting to vendors, and mandatory state workers' compensation reporting and audit support.
• Analyze payroll data and generate reports to identify trends, discrepancies, and compliance gaps.
• Ensure timely and accurate year-end processing and reporting.
• Evaluate and improve payroll processes to enhance accuracy, efficiency, and compliance.
• Collaborate with the Payroll manager and the Global HR Systems team to ensure systems are configured correctly for tax and compliance requirements.
• Support payroll system implementations, upgrades, and testing related to compliance changes.
• Act as a trusted advisor to internal stakeholders on payroll compliance matters.
• Provide guidance and training to payroll staff on regulatory changes and best practices.
• Partner cross-functionally to support business initiatives impacting payroll compliance.

What you'll need

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 5-8 years of experience in payroll tax and compliance, with a strong focus on multi-state payroll.
• In-depth knowledge of federal, state, and local payroll tax regulations.
• Experience managing payroll audits and regulatory inquiries.
• Strong analytical and problem-solving skills with high attention to detail.

Nice to have

• Certified Payroll Professional (CPP) designation.
• Experience with large-scale payroll systems (e.g., Workday, ADP, UKG).
• Knowledge of global payroll compliance.
• Experience supporting remote or distributed workforce tax compliance.

Details

• Location: Bangalore, Karnataka, India.
• Work mode: Hybrid.