Transport Coordinator

Overview

JLL is hiring a Transport Coordinator to provide administrative and operational support to the Transport Team at the client's facility in Hyderabad, ensuring timely arrivals and departures of employee transport.

What you'll do

• Oversee transport operations during the shift as responsible to the Shift In-charge.
• Display drop-off lists on the notice boards.
• Check attendance of vehicles, drivers and vendor supervisors.
• Prepare the vehicle arrival report and collect pick-up slips from transport vendors.
• Allocate pick-up and drop lists to vendor supervisors.
• Carry out routine vehicle inspections as per the approved checklist.
• Collect and verify log sheets from individual vendors and vehicle tracking.
• Be accessible for escalation of all transport-related issues in the transport bay.
• Communicate incidents, issues and pending problems to the next shift through the shift logbook and hand over formally to the next Shift Supervisor.
• Prepare daily and weekly reports on transport matters as required, including reports on no-show employees and the number of employees picked up and dropped per day.
• Track each vehicle point-wise and shift-wise, update status on the tracking tool in a timely manner, and coordinate with vendor trackers.
• Maintain the daily pick-up and drop list of employees and an accurate, readily available list of vehicle and vendor telephone numbers.
• Check ad hoc pick-up and drop requests.
• Authorize departure in case an employee fails to board the cab within the stipulated time as per policy.
• Conduct or coordinate regular defensive driver training or safety training for drivers.
• Ensure the required number of vehicles are available on time for pick-up and drop, and that trips are allocated to all vehicles by the vendor supervisor on time.
• Ensure on-time arrival and departure of all vehicles, guide users to their drop zones and assigned vehicles, and track all cabs in real time.

What you'll need

• Degree or Diploma.
• Overall experience of 0 to 2 years.
• Industry experience of 0 to 1 years.
• Technical skills in MS Office and mail communication.
• Generic skills in communication and interpersonal skills.
• Behaviours: achievement level, teamwork, learning attitude and positive thinking.

Details

• Location: on-site in Hyderabad, TS.
• Scheduled weekly hours: 48.