Travel Coordinator (Corporate Travel Operations)

Overview

Own the end-to-end execution of corporate travel across recruitment, campus hiring, onboarding and relocation, employee business travel, and domestic and international company trips. Work with HR, Finance, Recruitment, employees, candidates, and travel partners to deliver a smooth, efficient, and well-managed travel experience.

What you'll do

• Own end-to-end corporate travel logistics across candidate, employee, campus, and company-trip travel.
• Manage high-volume candidate travel intake, booking, changes, documentation, and itineraries.
• Coordinate campus travel, including hotel requirements, ground transport, and consolidated trip tracking.
• Manage high-volume onboarding and relocation travel and accommodation logistics for new joiners and campus hires.
• Support employee work-related travel with policy-compliant bookings, traveller support, and post-trip reconciliation.
• Execute company trips end to end, including destination research for flights, group rates, hotels, transport, visa, and duty-of-care considerations; hotel blocks; ground transport; attendee logistics; and visa coordination where required.
• Operate a single shared travel intake covering traveller, dates, destination, purpose, cost estimate, and urgency.
• Maintain the central travel tracker/database.
• Validate requests against pre-approved budget buckets and route exceptions to Finance per the approval matrix.
• Apply standardised workflows with defined approval thresholds and SLAs.
• Act as the central liaison for travel vendors and the TMC/booking platform, including basic commercial negotiation and service management.
• Consolidate vendor and cost data and support preferred-vendor negotiations as spend patterns emerge.
• Deliver monthly consolidated reporting on budget, volume, destinations, vendors, and exceptions to HR and Finance.
• Reconcile invoices and booking data against approved budgets with Finance.
• Maintain traveller, itinerary, cost, vendor, and visa/document status data with need-to-know access controls and defined retention.
• Provide visa/immigration documentation support in coordination with HR stakeholders.
• Coordinate duty-of-care during active trips through a defined escalation mechanism, supported by a TMC/platform or nominated escalation chain for after-hours traveller support.

What you'll need

• 3- 6 years of experience in corporate travel coordination, travel operations, executive assistance with heavy travel scope, or a similar role.
• Demonstrated experience managing high-volume bookings for flights, hotels, and ground transport with frequent changes and tight timelines.
• Working knowledge of international travel requirements, including visas, travel documentation, and immigration coordination.
• Experience working with travel vendors, TMCs, or online booking platforms, including rate negotiation.
• Strong proficiency with spreadsheets/trackers and comfort producing consolidated spend and volume reports.
• Excellent stakeholder communication and ability to work across HR, Finance, recruiters, department heads, and travellers.
• Ownership and accountability, with comfort being the single point of execution across multiple travel categories.
• Organisation under volume, managing many concurrent itineraries, changes, and deadlines without dropping details.
• Process discipline, including following and improving standardised workflows, approval gates, and data hygiene.
• Discretion when handling traveller documents, personal data, and location information confidentially.
• Service orientation when delivering a smooth experience for candidates, employees, and leadership travellers.
• Commercial awareness to spot savings opportunities and negotiate effectively with vendors.

Nice to have

• Experience supporting group/offsite travel or events involving 20+ travellers, including international group logistics.
• Exposure to budget governance, approval matrices, or T&E reconciliation processes.

Details

• Location: Gurugram, Haryana, India.