Administrative Assistant

Overview

Executive Administration role providing end-to-end administrative support for Abbott Vascular activities, including vendor/finance coordination, office operations, and documentation for events and sponsorships.

What you'll do

• Coordinate vendor management and help release vendor payments on time.
• Prepare MIS for released, due, and outstanding payments.
• Verify expense claims and PRFs for discrepancies and ensure supporting documents are attached.
• Arrange meetings, conferences, and travel, including tickets, visas, and related logistics where applicable.
• Handle office management tasks like facility maintenance, stationery, housekeeping, pantry, and petty cash.
• Prepare and process event-related documentation (e.g., honorarium request forms, sponsorship request forms, scope/sponsorship letters).
• Submit and follow up on year-end accruals with supporting documents.

What you'll need

• Graduation in any stream (Bachelor’s Degree).
• Education field includes Science or Commerce.
• Ability to prepare and check expense claims and PRFs against required supporting documents.
• Experience coordinating with finance teams for payment release and accrual submission.
• Capability to arrange travel and meeting/conference logistics (as applicable).
• Ability to maintain and file original approved documents and maintain soft copies/indexing in Excel.

Details

• Location: Mumbai, India (BKC Building).
• Work shift: Standard.
• Significant work activity: continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day).