Associate Marketing Ops Specialist (Experience Center)

Overview

Associate Marketing Operations Specialist supporting day-to-day operations of the new Pune Experience Center, with secondary responsibility for transactional support across Marketing Communications and CSR / Social Impact.

What you'll do

• Support the day-to-day operations of the Pune Experience Center.
• Partner with Sales, Presales and Marketing to plan and deliver customer engagements aligned to business objectives, including agenda design, experience planning, executive briefings, logistics coordination and onsite execution.
• Ensure ongoing readiness of customer-facing spaces, demonstrations, presentation assets, and experience environments.
• Support CSR / NGO partner documentation, PO initiation, payment coordination and closure tracking.
• Coordinate operational inputs for Global Social Impact priorities through local execution needs.
• Provide PO, vendor and documentation support for India Experience Centre person, where similar operating support is required.
• Maintain NGO / partner / Experience Centre records, approvals and closure documents as required by internal process.
• Create, track and follow through on POs for approved marketing, CSR and Experience Centre activities.
• Maintain budget trackers, invoice status logs and payment follow-up registers, and prepare simple dashboards or status updates on PO progress, pending invoices, vendor action items and budget utilization.
• Coordinate with vendors, procurement and finance to ensure timely documentation and issue resolution.

What you'll need

• Bachelor's degree in commerce, business administration, operations, finance, marketing operations, hospitality or a related discipline.
• 2-4 years of experience in two or more of the following: operations support, marketing operations, procurement coordination, finance operations, CSR administration, vendor management or shared services.
• Hands-on comfort with PO creation / tracking, invoice follow-up, vendor documentation, budget trackers and basic reporting.
• Strong proficiency with Excel / Microsoft 365 tools.
• Strong written and verbal communication skills; ability to coordinate across India and global stakeholders.
• High integrity and confidentiality in handling vendor, NGO, payment and business documentation.

Nice to have

• Experience with procurement or ERP workflows.

Details

• Location: Pune, India.