Executive Associate

Overview

Provide high-level administrative and executive support to the commercial analytics team, including senior leaders and large teams.

What you'll do

• Provide high-level administrative support to the commercial analytics team, including senior leaders and large teams.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Manage travel itineraries, including flights, accommodations, and transportation, ensuring cost-effectiveness and adherence to company policies.
• Prepare and edit correspondence, presentations, reports, and other documents using MS Office Suite.
• Coordinate individual and departmental meetings, off-site activities, and meetings with vendors/suppliers; support meetings by ensuring technical requirements are met and providing meeting summaries upon request.
• Maintain and update various databases, spreadsheets, and shared documents.
• Assist in the preparation and coordination of team meetings, conferences, and events.
• Coordinate and track departmental expenses, including processing invoices and managing budgets.
• Serve as a point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
• Collaborate autonomously with cross-functional teams and departments to ensure seamless communication and coordination.
• Support the onboarding process for new team members, including arranging equipment, access, and training.
• Maintain confidentiality and handle sensitive information with discretion.

What you'll need

• College degree in any discipline.
• Minimum of 8-10 years of experience supporting senior leaders in a global matrix organization.
• Strong proficiency in office tools, including Ariba, Workday, SAP Concur, MS Teams, SharePoint, and the MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in all work.
• Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization.
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Proactive and self-motivated, with a strong sense of ownership and accountability.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven track record of collaboration with other executive associates to ensure business needs and goals are met.

Nice to have

• Bachelor's degree or equivalent experience.

Details

• Location: Hyderabad, Telangana, India.
• Work model is assigned based on core responsibilities (site-essential, site-by-design, field-based, or remote-by-design).