Facilities Partner I - Hyderabad

Overview

Support the Sr. Facilities Manager in day-to-day Facilities Management operations, ensuring support activities run efficiently and processes continue to be improved.

What you'll do

• Oversee end-to-end domestic and international travel arrangements, including flight ticketing, hotel reservations, and long-term stay accommodation for employees and leadership.
• Manage local corporate cab services, airport transfers, monthly fleet rentals, and executive car arrangements with vetted transport vendors.
• Coordinate business visa applications, passport renewals, travel insurance policies, and foreign exchange (Forex) card issuance with travel management companies (TMCs).
• Enforce company travel policies (class of travel, hotel caps, advance booking windows) to optimize travel budgets and minimize last-minute booking penalties.
• Provide 24/7 emergency desk assistance for travel cancellations, rebookings, itinerary changes, or medical/safety emergencies during employee transit.
• Oversee 3-way matching (PO, GRN, Invoice) for all workplace operational expenses, travel agency statements, and vendor invoices, ensuring error-free processing and timely payout in coordination with Finance.
• Drive competitive procurement for office goods, travel agencies, consumables, stationery, and soft services (RFPs, vendor cost-comparison and price negotiation).
• Assist in drafting monthly provisions and annual operational budgets, tracking monthly cost and variances across facility accounts, and identifying cost-saving initiatives.
• Maintain an up-to-date fixed asset register (FAR) for all office furniture, fixtures, IT peripherals, and appliances using barcode/QR tagging.
• Conduct periodic physical verification audits of assets across office floors, tracking depreciation, write-offs, and transfers.
• Manage internal Moves, Adds, and Changes (MACs), coordinating desk allocations, team relocations, inventory reallocation during desk restructuring, and updating the digital office layout.
• Manage the procurement, storage, and distribution of office stationery, pantry supplies, and operational consumables to prevent stock-outs.
• Track department-wise stationery and printing consumption patterns to minimize waste and enforce green printing policies.
• Manage third-party housekeeping staff to maintain high standards of cleanliness, hygiene, waste management, and deep-cleaning schedules.
• Supervise workplace dining, vendor food safety/pantry standards, daily meal programs, coffee machine maintenance, and F&B supply inventory.
• Oversee inbound/outbound logistics, dispatch registers, courier vendor management, and secure document handling.
• Lead guard force operations, security protocols, incident reporting, security registers, visitor access management, CCTV and access control oversight.
• Regulate employee parking allocations, traffic flow, and fleet/transport vendor coordination.
• Oversee VIP guest visits, executive boardroom arrangements, airport transfers, and high-touch hospitality setups.
• Coordinate logistically for internal town halls, team celebrations, festive events, and external corporate gatherings.
• Monitor employee service requests/tickets, maintaining strict adherence to SLAs for workplace and travel complaints.

What you'll need

• Relevant experience of 6 years and actively working in Facilities Management or General Administration function.
• Knowledge of Microsoft Office Suite and G-Suite.
• Excellent communication skills in English (spoken and written) and Telugu (spoken).

Details

• Location: Hyderabad.