Project Specialist - Global Meetings & Events

Overview

Project Specialist within Sanofi Business Operations responsible for processing contracts and related documents, connecting with stakeholders, and tracking ongoing work for global meetings and events.

What you'll do

• Support scientific events activities and external expert engagements.
• Process contracts and related documents within defined timelines.
• Check country specificities and handle queries received from country approvers and/or external experts.
• Follow up in a timely manner with event leads, country approvers, and external experts.
• Ensure delivery of ongoing projects as per agreed timelines and quality parameters before sending deliverables to stakeholders.
• Maintain effective working relationships with stakeholders and provide solutions to ongoing issues and problems.
• Hold regular connects with event leads, project requestors, and end-to-end contracting leads.
• Mentor the team on day-to-day matters and exceptional cases.
• Manage complex projects and interact with local affiliate/country approvers/BU on hospitality.
• Provide training to management on overall end-to-end activities, as required.
• Drive stakeholder meetings and provide project status updates.
• Manage challenges related to contracting tools (vendor onboarding, OneCRM profile creation (US), other technical tool issues).
• Partner directly or indirectly, through third-party agencies, with transversal brand teams, creative agencies, HCOs, associations, and exhibit vendors for the best end-to-end event experience.
• Adhere to company policies, particularly those related to transparency and compliance.
• Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, directly or through a third-party agency.
• Plan and monitor different types of meetings, identify risks early and set up risk mitigation plans.
• Oversee program logistics including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management.
• Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost efficiencies.
• Serve as subject-matter expert for implementation and training of technology solutions and analysis of attendee data.
• Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management, SpotMe and CVent, and other meeting technology solutions.

What you'll need

• Post Graduate degree in any work stream with more than 4 years of experience.
• Stakeholder and project management skills; communication skills; ability to work independently and within a team environment.
• User and data management skills; planning and analytical skills.
• Proficiency with Microsoft Office (Excel, Word, Access, PowerPoint, and Outlook).
• Experience of the Veeva Vault CRM Events Management platform, including report generation and event monitoring.

Nice to have

• Life sciences degree.
• Meeting planning and project management experience.

Details

• Location: Hyderabad/Mumbai.
• Travel required as per business need.
• Employment type: Permanent, full time.