Finance Admin Executive

Overview

The Finance Administration Executive manages accounts receivable, accounts payable, and general finance entries to ensure accurate financial record-keeping and timely transaction processing.

What you'll do

• Generate and issue invoices to clients accurately and on schedule.
• Monitor outstanding receivables and follow up on overdue accounts through professional communication.
• Reconcile customer accounts and resolve billing discrepancies promptly.
• Maintain organized records of all receivable transactions and correspondence.
• Prepare regular aging reports to track collection status.
• Process vendor invoices and verify accuracy against purchase orders and delivery receipts.
• Ensure timely payment processing within agreed terms while capturing available discounts.
• Maintain vendor master data and update payment information as needed.
• Reconcile vendor statements and resolve payment disputes or discrepancies.
• Prepare payment runs and obtain necessary approvals.
• Record daily financial transactions in the accounting system with accuracy and completeness.
• Maintain proper documentation and supporting evidence for all entries.
• Assist with month-end and year-end closing processes including accruals and adjustments.
• Reconcile bank statements and investigate any variances.
• Ensure compliance with accounting standards and internal policies.
• Prepare regular financial reports for management review.
• Assist with budget tracking and variance analysis.
• Support internal and external audit requirements by providing documentation and explanations.
• Maintain organized filing systems for financial records in accordance with retention policies.
• Ensure adherence to relevant tax regulations and statutory requirements.

What you'll need

• Bachelor's degree in Finance, Accounting, Commerce, or related field.
• 2-4 years of experience in finance administration, accounts payable/receivable, or similar role.
• Proficiency in accounting software (SAP, Oracle, QuickBooks, or similar ERP systems).
• Advanced Microsoft Excel skills including VLOOKUP, pivot tables, and formulas.
• Familiarity with financial reporting tools.
• Strong numerical aptitude and attention to detail.
• Excellent organizational and time management abilities.
• Effective written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Problem-solving mindset with analytical thinking.
• Integrity and discretion when handling confidential financial information.

Details

• Location: On-site, Bengaluru, KA.
• Full-time, office-based position with standard business hours.
• Scheduled weekly hours: 48.