Global Admin Coordinator - Audit

Overview

Work directly with the Global Audit Coordination Senior Manager to monitor and manage the Quality & Compliance Audit Program, supporting Project Managers and Sponsors with documentation, tracking, reporting and administrative tasks.

What you'll do

• Take primary responsibility for Audit Coordination and related activities, supporting the Global Audit Coordination Senior Manager, Project Managers and Sponsors according to ProPharma best practices.
• Communicate proactively with Project Managers and Sponsors regarding contract documents, proposals, assignment letters, purchase orders, change orders and other contract modifications.
• Generate documents including contract documents (NDA/CDA), proposals, change orders, affiliate agreements and assignment letters.
• Handle audit setup in DOT and Workday, support, time and expense review and approval, and invoice review and approval.
• Be an active participant in the Project Management of large audit projects.
• Develop, generate and/or maintain audit/project reports including the audit tracking log, personnel plan and utilization reports.
• Ensure all correct documentation is in place before project commencement in accordance with SOPs and/or client training requirements.
• Assist with specific project reporting needs.
• Perform other duties as assigned.

What you'll need

• Associate degree or equivalent work experience.
• Experience in a work-related customer service function.
• Computer data entry experience.
• Excellent proficiency with Microsoft Office Suite (Access, Outlook, Word, Excel).
• Proficient computer knowledge and keyboarding skills, including intermediate proficiency in Microsoft Office Suite.
• Intermediate database skills to enter and retrieve information from multiple databases including ProPharma CRM and ProPharma Accounting/Project Management software.
• Flexibility and adaptability to meet changing needs of the group.
• Strong verbal, written and interpersonal communication skills.
• Strong organization and prioritization skills with strong attention to detail.
• Ability to work independently and within a team.
• Ability to project professionalism and maintain composure in difficult situations and under stress.
• Exceptional customer service skills.

Nice to have

• 2 years of experience in a related field of expertise or 2 years of administrative experience.
• Experience within the Pharmaceutical/Medical Device Industry.

Details

• Working hours: UK hours preferred, with some flexibility.
• Remote working is supported; new hires within a reasonable commute of an office are encouraged to work on a hybrid basis as agreed with their manager.