Senior Executive Assistant

Overview

Senior Executive Assistant supporting a Senior Vice President on the leadership team at Lowe's India in Bengaluru, managing operations, logistics, stakeholder relationships and business intelligence for the leader and their unit.

What you'll do

• Manage stakeholder relationships and interact with key internal stakeholders and external senior management at vendor side.
• Work with executive assistants of leaders at vendor side to schedule discussions.
• Take notes from meetings, follow up on action items and report progress on a regular basis.
• Access and manage the leader's schedule, accepting and declining meetings and prioritizing the meeting list according to stakeholder priority.
• Attend meetings, take minutes of meeting (MoM) and manage follow-up activities and meetings.
• Manage meetings, office activities and stakeholders when the leader is out of office.
• Coordinate visa applications and domestic and international ticket, accommodation and conveyance bookings.
• Arrange international calling cards, forex cash, S-badge and transportation, and manage travel expenses and other approval activities within the leader's organization.
• Schedule calibration, appraisal and mentoring meetings and provide interview slots for lateral hiring.
• Create purchase orders and purchase requisitions.
• Collate and submit monthly and quarterly awards.
• Manage HR tasks such as role change and salary change in the system on behalf of leaders.
• Manage new hire joining, including Day 1 requests and space allocation.
• Manage data on tools and systems on behalf of leaders while maintaining strict confidentiality.
• Program manage town halls, team lunches and fun activities, including virtual formats.

What you'll need

• Bachelor's or master's degree or equivalent.
• 8 to 12 years of proven and relevant work experience as a Senior Executive Assistant or similar role reporting to a CXO or senior business unit leader.
• Good stakeholder management skills.
• Great program management and event management skills.
• Excellent verbal and written communication and presentation skills, including business email writing.
• Exposure to working and communicating with stakeholders in the US and UK.
• Good time-management skills with the ability to handle various tasks simultaneously.
• Working knowledge of Microsoft Office and Dynamics tools or ERPs.

Nice to have

• Networking with Indian vendors, law firm senior leaders, VPs and CXOs.
• Good networking ability and connections with senior leaders in the tech industry in India.
• Familiarity with social networks and professional sites.
• Experience managing both internal and external key stakeholders.
• Program management skills for managing events.

Details

• Based at the on-site office in Bengaluru.
• Reports to the Senior Vice President (leadership team).