Senior Sales Coordinator, AI Factory

Overview

Support the AI Factory sales team with operational and administrative coordination across deals, travel and events, and CRM data for a focused set of strategic accounts.

What you'll do

• Track follow-ups owed by the AI Factory Account Executives and make sure every one closes
• Capture action items from deal meetings and chase them to completion
• Run the NDA process end to end: request, route for signature, track status, and confirm an NDA is in place before any engineering engagement
• Track documents and deliverables owed by counterparties, and manage data room access for prospective customers and partners
• Assemble and send collateral packages such as base designs, deployment materials, and presentations, and track what was sent to whom
• Maintain stakeholder trackers on multi-threaded deals so the team knows who is talking to whom at each counterparty
• Schedule customer meetings, site visits, and internal deal reviews across time zones
• Prepare meeting briefs and pre-read packets ahead of key customer and partner meetings
• Book and coordinate travel for the AI Factory team
• Coordinate logistics for customer site visits and facility tours with customers, partners, and Armada engineering
• Coordinate logistics for AI Factory customer, investor, and executive events, including guest lists, invitations, vendors, and on-site details, in partnership with Armada's marketing and events team
• Process travel, event, and vendor expenses and invoices
• Log offline meetings in Salesforce on behalf of the Account Executives, ensure all recorded calls, activities, and contacts are logged correctly, and keep AI Factory deal checklist fields current
• Improve forecast accuracy by ensuring all active deals are registered in Salesforce under the right time period, include validated exit criteria, and the appropriate forecast category
• Review Salesforce updates and call logs, and approve, correct, or reject them
• Keep offtake and financing partner contact records current

What you'll need

• 2-4 years of experience in sales coordination, transaction coordination, executive support, or project coordination
• Ideally at a B2B technology, infrastructure, or financial services company
• Highly organized, with a track record of managing many parallel threads and following through without reminders
• Clear, professional written communication with senior executives, customers, and investors
• Discretion with confidential deal and investor information
• Hands-on Salesforce experience
• Comfortable using AI tools to automate routine work and reviewing their output for accuracy
• Flexible working hours to support a team spread across U.S., European, and Asia-Pacific time zones

Nice to have

• Familiarity with Gong, Ironclad or DocuSign, virtual data rooms, and Chili Piper

Details

• Remote, based on the continental US
• Flexible working hours to support a team spread across U.S., European, and Asia-Pacific time zones
• Compensation: $26.62 – $33.27 USD base salary (Tier 2), plus equity and subsidized benefits; final pay may vary based on experience, scope, and level